Frequently Asked Questions
Everything you need to know about booking with Vibe Society.
From private celebrations and creative experiences to photography, entertainment, and event coordination, we're here to make planning your experience simple, flexible, and memorable.
GENERAL
What is Vibe Society?
Vibe Society is a Toronto-based event and experience company specializing in thoughtfully curated private celebrations, creative experiences, photography, entertainment, and event coordination.
Our goal is simple: bring great people, creative ideas, and memorable experiences together.
Where is Vibe Society located?
Vibe Society is based in Toronto, Ontario and provides services at various locations throughout Toronto and the GTA.
Event and photoshoot locations vary depending on the individual booking, venue availability, and client requirements.
What types of experiences can I book?
Depending on availability and your individual needs, Vibe Society can help create and coordinate:
Birthdays and celebrations
Intimate private events
Social gatherings
Photoshoots and content creation
Creative and brand experiences
Entertainment
Food and hospitality experiences
Customized event concepts
Have something different in mind? Send us an inquiry. We love bringing unique ideas to life.
PRIVATE BOOKINGS
How do I book a private experience?
Submit a booking inquiry through our website with your preferred date, approximate guest count, budget, location preferences, and what you're looking to create.
We'll review your request and contact you to discuss availability, options, and next steps.
How far in advance should I book?
We recommend reaching out as early as possible, particularly for weekends, larger celebrations, or experiences requiring multiple vendors.
Some smaller bookings may be accommodated with shorter notice depending on availability.
Is there a minimum booking amount?
Minimums may vary depending on the experience, services requested, venue requirements, date, and duration.
Any applicable minimum will be communicated before you confirm your booking.
Can you work with my budget?
Absolutely. Providing your approximate budget during your initial inquiry helps us recommend realistic options and determine how to create the strongest experience within it.
Can I customize my booking?
Yes. Customization is at the heart of Vibe Society.
Depending on your booking, we can coordinate elements such as photography, entertainment, creative direction, décor, food and beverage services, venue sourcing, and other enhancements.
Your final services and inclusions will be outlined in your individual proposal or booking agreement.
VENUES & LOCATIONS
Do I need to have my own venue?
No.
If you already have a location, we can discuss creating your experience there, subject to the venue's requirements.
If you need a location, Vibe Society can assist with sourcing and coordinating suitable third-party venues based on your vision, guest count, preferred area, budget, and availability.
Does Vibe Society operate a permanent event venue?
Vibe Society uses a flexible-location model rather than operating all experiences from one permanent event space.
This allows us to create different experiences in locations suited to each client's needs.
Is the venue included in my booking price?
It depends on your individual proposal.
Venue costs vary considerably depending on the location, date, duration, capacity, and requirements of your event.
Where applicable, your proposal will identify the services being provided by Vibe Society and any venue or third-party costs incorporated into your booking.
Can Vibe Society find a venue for me?
Yes. Venue sourcing and coordination may be added to eligible bookings.
We'll consider factors such as your preferred location, aesthetic, guest count, event type, requirements, and budget when identifying potential options.
Can I tour a venue before booking?
Where permitted by the selected venue, a viewing may be coordinated.
Viewing availability and policies are determined by the individual venue.
How many guests can you accommodate?
Capacity depends on the selected venue and type of experience.
Tell us your estimated guest count when submitting your inquiry so we can plan accordingly.
Can I use my home or another private location?
Potentially, provided the property owner or authorized operator permits the intended activity and the location is suitable for the booking.
Clients are responsible for accurately communicating any rules or restrictions that apply to a client-provided location.
PHOTOSHOOTS & CONTENT CREATION
Can I book Vibe Society for a photoshoot?
Yes. Photography and content creation are available for individuals, creators, entrepreneurs, artists, couples, and brands.
Where do photoshoots take place?
Locations vary according to the concept.
Sessions may take place at a client-provided location, studio, outdoor setting, or another suitable location coordinated for the shoot.
Can you help develop the concept?
Yes. Depending on your package, we can assist with creative direction, mood, location selection, styling concepts, and other elements of the shoot.
Can I create content for my business or brand?
Absolutely.
We welcome creators and businesses looking for professional visual content tailored to their brand, aesthetic, and goals.
Can photography be added to my private event?
Yes, subject to photographer availability and the requirements of your selected location.
Ask about photography when requesting your private-event proposal.
ENTERTAINMENT & EXPERIENCE ENHANCEMENTS
What enhancements can I add?
Available enhancements vary by booking but may include:
Photography
DJs and entertainment
Performers
Creative direction
Décor and styling
Food and hospitality coordination
Venue sourcing
Content creation
Other customized additions
Tell us what you're envisioning and we'll discuss what's possible.
Can you arrange a DJ or performers?
Depending on availability, Vibe Society can assist with coordinating DJs, performers, and other entertainment suited to your experience.
Can you coordinate food and beverages?
Food and beverage options may be coordinated for eligible experiences through appropriate venues or service providers.
Availability, pricing, service requirements, and any alcohol-related service will depend on the venue, provider, and applicable requirements.
Can I bring my own vendors?
Potentially.
Outside vendors may be permitted depending on the selected venue and the nature of your booking. Please tell us about any vendors you'd like to use before confirming your experience so we can determine whether they can be accommodated.
PRICING & PAYMENT
How much does a Vibe Society experience cost?
Because our experiences are customized, pricing varies according to factors such as:
Services selected
Guest count
Venue
Date and duration
Entertainment
Photography
Food and hospitality
Décor and enhancements
Third-party vendor costs
Submit an inquiry with your approximate budget and we'll recommend suitable options.
When is my booking confirmed?
An inquiry or proposal does not automatically reserve your date.
Your booking is considered confirmed only once the requirements specified in your proposal or booking agreement have been completed, including any required agreement and payment.
Do you require a deposit?
A deposit or other initial payment may be required to secure private bookings.
The amount, payment schedule, and applicable cancellation terms will be clearly communicated before confirmation.
Can the price change after I book?
Your confirmed services and pricing will be outlined in your proposal or booking agreement.
Requested changes such as additional guests, hours, services, venue requirements, entertainment, or other enhancements may result in additional charges. No optional additions should be considered confirmed until agreed upon.
CHANGES, CANCELLATIONS & REFUNDS
Can I reschedule my booking?
Contact us as soon as possible if you need to change your date.
Rescheduling is subject to availability and may also depend on the policies of venues, vendors, and other third parties involved in your booking.
What happens if I cancel?
Cancellation terms depend on the nature of your booking and will be outlined in your applicable proposal, booking agreement, and/or refund policy.
Some payments or third-party costs may be non-refundable once committed.
What happens if a venue or vendor becomes unavailable?
If an unexpected issue affects a third-party venue or vendor, we'll communicate with you as soon as reasonably possible and discuss available alternatives.
Any refunds, credits, substitutions, or rescheduling options will depend on the circumstances, your agreement, and applicable third-party policies.
STILL HAVE QUESTIONS?
Every Vibe Society experience is different.
If you don't see your question here, contact us and tell us what you're envisioning.
Your vision. Your people. Your Vibe.